Axle Informatics

Scientific Program Analyst

Job Locations US-MD-Bethesda
Posted Date 1 month ago(10/26/2023 4:53 PM)
# of Openings


Axle Informatics is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations around the globe. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).
Axle is seeking a highly ambitious, adaptable, structured, and detail-oriented Scientific Program Analyst to join our vibrant team at the National Institutes of Health (NIH), National Institute of Allergy and Infectious Diseases (NIAID), Division of Extramural Activities (DEA), Scientific Review Program (SRP).

  • Identify all personnel participating on a grant application/contract proposal and documenting their scientific and administrative roles to enable the SRO to manage scientific conflict of interest.
  • Create, collate, and organize scientific expertise datasets on peer reviewers for review assignment actions by the SRO.
  • Conduct similarity searches in the Information for Management, Planning, Analysis, and Coordination (IMPAC) II system to develop a preliminary list of potential subject matter experts for a given scientific area to serve on a peer review panel for consideration by the SRO.
  • Update the Research Initiative Management System (RIMS).
  • Coordinate the completion of pre-review and post-review conflict of interest certifications of NIH staff in attendance at a peer review meetings.
  • Assist SRO in the conduct of the reviewer meeting, by documenting the outcome of peer review meetings and disseminates results to NIH stakeholders and grant applicants within one business day after the completion of a peer review meeting.
  • Compile key meeting documents for archival purposes to maintain compliance with the NIH and Review Program’s peer review meeting document archival policy.
  • Develop critique template/Technical Evaluation Score Sheet (TESS) for use by the NIH peer review panel members to develop written scientific and technical evaluations for assigned grant applications/contract proposals.
  • Download, process, and verify data from grant applications/contract proposals into a peer review data analysis and management system (Scientific Review Data Management System [SRDMS], Reviewer Recruitment Module, or equivalent).
  • Compile scientific peer review meeting roster, verify for accuracy, take corrective actions where necessary, and disseminate this information to IC stakeholders (Program Staff, DEA, Budget Office, IC-OD etc.) by timely issuance of memoranda on behalf of the SRO.
  • On behalf of the SRO, coordinate contractual agreements for meeting space, sleeping rooms, and audio-video facilities for off-site, face-to-face peer review meetings.
  • Ensure compliance with the travel expenses reimbursement policies for federal employees serving on a scientific peer review panel, and serve as a point-of-contact to troubleshoot travel plans and reimbursement of allowable peer review meeting expenses for panel members.
  • Develop a report for honoraria payments to the NIH peer review panel members for approval by the SRO.
  • Analyze administrative data from applications/proposals.
  • Identify and develop a thorough understanding of the critical administrative elements of the assigned FOA such as page limits, budget caps, mandatory elements, special attachments, period of performance, letters of support, renewal and resubmission permissions, etc. for the submission of a grant application/contract proposal.
  • Review grant applications/contract proposals for adherence to the critical requirements listed in the FOA and applicable NIH peer review policies on page limits, biosketch format, font and spacing requirements, cover letter, appendix material, etc.
  • Identify administrative non-compliant grant applications/contract proposals, develop documentation for action on these grant applications/contract proposals and presents findings to the SRO for further action.
  • Coordinate activities for the return of non-compliant grant applications with IC Referral staff.
  • Identify grant applications/contract proposals for which Letters of Intent were received by the NIH and collect data on grant applications/contract proposals that are being submitted without a prior Letter of Intent.
  • Monitor the status of grant application/contract proposal processing and receipt by the IC Review Program.
  • Provide administrative support to the branch as needed.

Experience Required / Requirements
  • The position requires a relevant biomedical degree, preferably a MS, or BS with a few years of experience in a lab, medical setting, or scientific administration. The more relevant degrees include medical technology, biomedical health sciences, translational microbiology, immunology, biotechnology, etc.
  • Degrees in public health, psychology, ecology, zoology, etc. do not adequately meet the needs of the program.
  • If the candidate has a BS in Biology, s/he should demonstrate they have taken relevant coursework such as microbiology, immunology, parasitology, virology, and/or genetics to be considered qualified for the position.

  • 100% Medical, Dental & Vision premium coverage for Employees
  • Paid Time Off (Including Holidays)
  • Employee Referral Bonus
  • 401K Match
  • Tuition reimbursement and professional development opportunities
  • Flexible Spending Accounts:
    • Healthcare (FSA)
    • Parking Reimbursement Account (PRK)
    • Dependent Care Assistant Program (DCAP)
    • Transportation Reimbursement Account (TRN)
The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment-based age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.
Accessibility: If you need an accommodation as part of the employment process please contact:
Disclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individual’s assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.


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